This is to inform you what data I am collecting from you and what I intend to do with it.

What data do I keep and why do I need it?

Name and age –basic information that helps me get to know you.

Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.

Next of kin/medical professional’s details – If I was worried that you were at risk then I may need to contact your next of kin or medical professional if I can. I will let you know when/if I am going to do this.

Session notes – I keep brief notes of our session(s), which will be kept in a locked cabinet until they can be transcribed as part of your electronic file in my password protected computer.

Will I share your data and if I do, who will I share it with and for what purpose?

It is very unlikely that I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm, I may have to pass this information on. I may also discuss your case during supervision, but I only use your first name.

How will I store your data?

It is mainly stored as hard copy in a locked filing cabinet. Immediately after the work is finished, I transfer the data with your initials to my password protected computer. Your phone number may be kept in my business mobile phone with your first name and last initial. Only I will access your information, and the phone has a security code that needs to be entered to be accessed.

How long will I store your data for and how will I dispose of it?

I will keep your details and session notes for the time required by my insurer (currently 7).

After this time, I will destroy any document with your personal information and delete your phone number out of my mobile phone.

Consent

 I consent to my data being used as set out above.